Human Resources & Operations Assistant
With offices in California and New York, Disability Rights Advocates (DRA) is the leading nonprofit disability rights legal center in the nation. DRA provides free legal representation to people with the full spectrum of disabilities in complex, system-change class-action cases. Founded in 1993, DRA has taken on and won hundreds of major class-action cases—achieving dramatic improvements for people with disabilities seeking health care, employment, transportation, education, disaster preparedness planning, voting and housing. For more information on DRA’s mission and impact visit www.dralegal.org.
DRA seeks a Human Resources & Operations Assistant who will report to the Director of Human Resources & Operations, providing support in all things HR and operations related- employee files, benefits, onboarding and terminations, employee safety and wellness, and IT and facilities operations.
This full-time, non-exempt position is ideal for a detail-oriented individual with at least two years HR experience, who can multi task with ease, and who understands the importance of confidentiality.
- Prepare employee documents and files (ie offer letters, new hire packets, loan replacement documents, employment termination packets)
- Support all onboarding and offboarding tasks including HRIS enrollment, packet preparation, workspace set-up, key card and business card ordering, and office tours
- Maintain HR files online and in house, enrolling new hires in various online systems and accounts; support monthly benefits bill review and reconciliation
- Support employee safety, welfare, and wellness; provide evacuation tours
- Maintain DRA’s recruiting inbox- review applicants, schedule interviews, and send follow up correspondence; post, track, and remove roles from job boards
- Support vendor relations and contract management, setting appointments and tracking to follow through
- Serve as main point of contact for CA staff facilities requests and communicate needs to property manager, while also supporting general office upkeep
- Ensure office supplies are stocked, tracking receipts and reconciling monthly credit card statements
- Provide Board of Directors support- prepare packets, manage calendar, update rosters, assist in planning meetings
- Train in document accessibility and use these skills to create accessible documents
- Support research and planning for all staff events and meetings
- Pick up weekly breakfast
- Serve as primary back-up for the front desk email, administrative calendar, and breakfast preparation; serve as secondary back-up for front desk phones and mail
- Perform general administrative and office duties, including calendar management, and other job-related special projects, duties, and assignments, as directed by leadership
- Commitment to DRA’s mission to advance equal rights and opportunities for people with all types of disabilities nationwide
- Preference given to candidates with 2+ years’ experience in an area of human resources with some knowledge of best practices and federal and state laws
- Excellent interpersonal and email correspondence skills
- Must be organized, accurate, thorough, and able to monitor multiple projects for quality and completion
- Ability to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
- Dependable and dedicated team player with a friendly, customer-service approach
- Proven ability to maintain confidential data and information
- Strong computer skills including the MS Office Suite (Outlook, Word, Excel)
A competitive hourly rate and comprehensive benefits package including medical, dental, and vision insurance with 100% paid employee premiums, 401(k) with company contribution, generous holiday and paid time off, and additional health and commuter benefits.
How to Apply
Please send the following to firstname.lastname@example.org with “HR & Ops Assistant” as the subject.
- Cover letter
- Three references- at least one a direct supervisor
DRA is an Equal Opportunity Employer (EOE) and values diversity. Applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity and gender expression, disability, veteran status, or any other category protected under the law.