Executive Assistant to the President and CEO

Reporting directly to the President and CEO who is visually impaired, the Executive Assistant serves as the primary point of contact for the President and CEO and serves as a liaison with the Board of Directors.  The Executive Assistant must be an excellent communicator, and enjoy working in a fast-paced, mission-driven, results-driven environment.  The ideal individual will have the ability to exercise good judgement in a variety of situations and will possess strong written and verbal communication, administrative, technical, and organizational skills.  The ability to balance multiple priorities is imperative.  The Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. 

Disability Rights Advocates (DRA) is the leading nonprofit disability rights legal center in the nation advancing equal rights and opportunities for people with all types of disabilities. With offices in California and New York, DRA represents people with disabilities in complex, system-changing, class-action cases, achieving dramatic improvements in all areas of life: technology, health care, employment, transportation, education, disaster preparedness planning, voting, juvenile justice, and housing. DRA’s business model is based on from fees from cases and contributed revenue. For more information on DRA’s mission and impact visit www.dralegal.org.

DRA is committed to creating a diverse environment and is proud to be an equal opportunity employer. Applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity and gender expression, disability, veteran status, genetics, or any other category protected under the law.

This is a full-time position in downtown Berkeley, CA. We offer competitive pay and outstanding benefits.

Principal Responsibilities:

  • Executive Support
    1. Provide comprehensive support services to the President and CEO that ensures outstanding communication, responsiveness, and execution.
    2. Serve as the primary point of contact for internal and external constituencies pertaining to the CEO. Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
    3. Provide sophisticated Outlook inbox, task, and calendar management. Prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgements and take actions to ensure smooth day-to-day engagements and effective communications with others.
    4. Work closely with the CEO to keep her well informed of upcoming commitments and responsibilities. Anticipate CEO’s needs in advance of meetings, conferences, etc. and follow up appropriately.
    5. Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
  • Accessibility:
    1. Ensure documents and digital media are accessible to visually impaired Executive, and assist via reading aloud and use of assistive technology. Convert Excel, PowerPoint or PDF documents in to formats usable by someone using a screen reader. 
    2. Interpret highly visual material such as diagrams, charts and maps.
    3. As needed, accompany CEO to industry/networking events such as receptions and conferences, and provide visual information in complex high traffic situations/environments.
    4. Rapidly learn and effectively utilize assistive technology software such as braille translation and JAWS screen reading programs.
  • Communications
    1. Demonstrate tact and impeccable professionalism in all interactions. Ensure confidentiality of sensitive information.  Build and maintain credibility and trust with staff, volunteers, stakeholders, and external constituencies.
    2. Prepare and edit documents as needed, including correspondence, memos, notes, presentations, reports, forms, spreadsheets, slide decks, newsletter content, etc.
    3. Manage President and CEO’s social media accounts.
    4. Answer and respond to phone calls and email on behalf of the President and CEO.
  • Projects, Operations, and Administration
    1. On behalf of the CEO, complete projects by coordinating with appropriate staff, volunteers, or vendors.
    2. Work with the Executive Team to coordinate the CEO’s outreach and communications to cultivate and support strong relationships with donors, funders, partners, and employees.
    3. Conduct research and analysis on projects and issues as needed.
    4. Maintain open communications with the DRA team and department leaders.
    5. Organize logistics for board and staff meetings, events, and retreats.
    6. Ensure well organized and up-to-date travel logistics, expense reports, contact lists, files/records, and other administrative needs.
    7. Assist in other related duties as needed.

Qualifications

  • 5+ years executive support experience, including supporting C-level executives. Nonprofit board experience is strongly preferred.
  • Excellent verbal and written communication skills. Ability speak and write with professionalism and tact in a wide range of circumstances. 
  • Judgement to make appropriate, informed decisions regarding priorities, time, and communication. Able to maintain a high level of integrity and discretion in handling confidential information.
  • High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, and donors. Demonstrated sensitivity to diversity, equity, and inclusion.
  • Exceptional organizational skills, follow-through, and attention to detail.
  • High initiative, productivity, and agility. Ability to complete a high volume of tasks and projects with limited guidance.  Ability to switch gears and react with appropriate speed to situations and events that require quick response or turnaround.
  • Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials. Typing 60+ wpm.
  • Technical proficiency to rapidly learn software and troubleshoot/solve technical problems is preferred.
  • Proficiency in Spanish is a plus.

To apply, send resume to dstarr@dralegal.org.